Minutes Kanawha Alumni Association
November 22, 2015 Meeting

The meeting was called to order by KAA President Tom Crutchfield at 1:37 p.m.  The KAA members present were Tom Crutchfield, Sharon Brady, Dustin Crutchfield, Lamona Casto, Shirley Lloyd, Paul Peck, Donna Singleton, Deanna Stewart, and Margret Willey.


The minutes of the October 25, 2015 meeting were read as a guide to conducting old business.

Jerry McPherson in the minutes should be Jerry Wilson.  Donna Singleton corrected information concerning links to 1988 and 1989 reunions on the KAA website.  The information was already there.  She created links and cleaned up the formatting of names.


Margret Willey thought that the glass in the repaired shadow box had subsequently been broken.


Donna Singleton initiated a discussion of the KAA's cookbook project.  She had requested a kit from the company that she had discussed at an earlier meeting.  They make three types of cookbooks:  notebook, hardback or soft cover with spiral.  The cookbooks take 30 to 45 days to process.  Payment terms are 1/2 due in 37 days from invoice; full payment in 90 days from invoice.  Shipping takes two to five days.  The company offers discount coupons.  We could type in the recipes online, an option that would be cheaper for us.  Custom fonts are available.
An e-mail has been sent to the KAA e-mail list requesting recipes.  Promotional flyers seeking recipes have been posted in local locations.  Our goal is to get 300 recipes.  The deadline for recipe submission will be February 14, 2016.
The members present indicated a preference for a soft cover for the cookbook, unless we are unable to get the right size, desired custom font and desired spiral type with the soft cover.  Donna and Dustin will prepare sample covers.  Paul asked if we could get a discount if we pay up front.  Donna will check on this.
There was a brief discussion of our quilt project.
The KAA discussed the theme for this year's reunion.  In keeping with the preliminary plans for decorating the stage, the theme will be something about "my home town".
The KAA confirmed that each server will be paid $25.00 and will receive both a free meal and a free t-shirt.
Shirley Lloyd brought copies of all financial reports requested at the previous meeting.  She reported our general fund balance as $670.44 at the end of October.  Our Endowment Fund balance on October 31, 2015, was $8,442.00.
The minutes of the October 25 meeting were approved with the correction and clarification noted above.  [m/s Dustin Crutchfield/Sharon Brady]
The KAA had further discussion of whether to seat those who attend the business meeting when they go to the meal or to have them go through a serving line.
Margret Willey will check with the Post Office about using the special KAA/Burnsville School postmark.
Deanna Stewart had bought a metal mesh container to hold paperback yearbooks.  The cost was $63.49.  She also go frames for displaying pictures of post 1970 students.  She has 71 Burnsville School programs recorded by Mike McCoy.  She plans to transfer these from VCR to DVD format.
The KAA wants to sell shirts and cookbooks on Friday evening, as well as Saturday.  Dustin suggested that some KAA members should walk in the Christmas parade and hand out index cards for recipes.
The KAA reviewed a November 16, 2015, Facebook posting from Jamie Johnson, a special education teacher in Upshur County who is taking over the never finished Danny Heater documentary began about 20 years ago by Kevin Downs.  Her immediate goal is to raise $2,500 for the project.  The KAA made no decision on her request.
There was further discussion of seating option for the Alumni Banquet. 
Next meeting will be January 17, 2016 at 1:30 p.m. at the Burnsville Public Library.  The meeting was adjourned at 3:00 p.m. [m/s Deanna Stewart/Margret Willey]

Read and approved:


Paul Peck, Secretary


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